Request For Proposal (Public)

OC Fair & Event Center - Hangar Building & Action Sports Arena Lighting & Staging Equipment & Production Services 

20 days ago

HANGAR BUILDING AND ACTION SPORTS ARENA LIGHTING
AND STAGING EQUIPMENT AND PRODUCTION SERVICES
RFP NUMBER: HL-06-18
32nd District Agricultural Association
OC Fair & Event Center
Administration Building
88 Fair Drive
Costa Mesa, California 92626


A. FOR REQUEST FOR PROPOSALS (RFP)

The Board of Directors of the 32nd District Agricultural Association, in releasing this RFP, intends to award
a contract for the purpose of Hangar Building and Action Sports Arena Lighting and Staging Equipment
and Production Services at the OC Fair & Event Center from March 1, 2018 through December 31, 2019
with three (3) one (1)-year options to renew. The agreement options are to be exercised independently
and at the sole discretion of the District. Certification of satisfactory performance is required.

B. BIDDER RESPONSIBILITY

Bidders are urged to read the documents thoroughly, as the District shall not be responsible for errors and
omissions on the part of the bidder. Careful review of final submittal is highly recommended, as reviewers
will not make interpretations or correct detected errors in calculations.

C. DELIVERY OF PROPOSALS

Proposals must be physically received prior to the closing time and at the place stated below. Failure to
meet these requirements will result in an unaccepted proposal.

Proposals must meet the following format requirements to be deemed responsive for District
consideration:

One (1) sealed package containing five (5) hard copies and one (1) electronic copy of the proposal,
including all required contents and forms per Part VII and Part VIII, labeled with the Bidder’s name,
RFP number, and “HANGAR BUILDING AND ACTION SPORTS ARENA LIGHTING AND
STAGING EQUIPMENT AND PRODUCTION SERVICES.” (For additional details, see Part VII -
Mandatory Format and Content Requirements and Part IX - Forms.)

A minimum of one (1) of the five (5) hard copies must contain original signatures and shall be marked
“Original.” The remaining copies shall be marked “Copy.”

Electronic copy submitted must include a PDF of the entire proposal, including completed signature
pages. Submittal shall also include the Excel file of the Financial as a separate file.
The sealed package must be marked with the Bidder’s name on the outside and addressed as follows:

HANGAR BUILDING AND ACTION SPORTS ARENA LIGHTING
AND STAGING EQUIPMENT AND PRODUCTION SERVICES

RFP NUMBER: HL-06-18
32nd District Agricultural Association
OC Fair & Event Center
Administration Building
88 Fair Drive
Costa Mesa, California 92626

Proposals must be submitted to the District’s Administration Office no later than Tuesday, February
20, 2018 at 11 a.m. The District’s Administration Office is open Monday through Friday, from 8:00
a.m. – 5:00 p.m., and is closed on holidays. Pursuant to the law, no proposals shall be considered
which have not been received at the place, and prior to the closing time, stated in this RFP.

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Attachment(s)
xlsx file
HL-06-18 Required Financial Proposal Bid Form Protected F...xlsx   28K   1 version
Uploaded - 02-05-2018
pdf file
RFP - Hangar Action Sports Arena Lighting and Staging Equ...pdf   3.81MB   1 version
Uploaded - 02-05-2018