Request For Proposal (Public)

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OC Fair & Event Center - Pacific Amphitheatre Production Services 

02-05-2018 14:14

PACIFIC AMPHITHEATRE PRODUCTION SERVICES
RFP NUMBER: PS-12-18
32nd  District Agricultural Association
OC Fair & Event Center
Administration Building
88 Fair Drive
Costa Mesa, California 92626



A. FOR REQUEST FOR PROPOSALS (RFP)

The Board of Directors of the 32nd District Agricultural Association, in releasing this RFP,
intends to award a contract for Production Services at the OC Fair & Event Center from March
1, 2018 through December 31, 2019 with three (3) one (1)-year options to renew. The
agreement options are to be exercised independently and at the sole discretion of the District.
Certification of satisfactory performance is required.

B. BIDDER RESPONSIBILITY

Bidders are urged to read the documents thoroughly, as the District shall not be responsible for
errors and omissions on the part of the bidder. Careful review of final submittal is highly
recommended, as reviewers will not make interpretations or correct detected errors in
calculations.

C. DELIVERY OF PROPOSALS

Proposals must be physically received prior to the closing time and at the place stated below.
Failure to meet these requirements will result in an unaccepted proposal.

Proposals must meet the following format requirements to be deemed responsive for District
consideration:

One (1) sealed package containing five (5) hard copies and one (1) electronic copy of the
proposal, including all required contents and forms per Part VII and Part VIII, labeled with
the Bidder’s name, RFP number, and “PACIFIC AMPHITHEATRE PRODUCTION
SERVICES.” (For additional details, see Part VII - Mandatory Format and Content
Requirements and Part IX - Forms.)

A minimum of one (1) of the five (5) hard copies must contain original signatures and shall
be marked “Original.” The remaining copies shall be marked “Copy.”

Electronic copy submitted must include a PDF of the entire proposal, including completed
signature pages. Submittal shall also include the Excel file of the Financial as a separate
file.

The sealed package must be marked with the Bidder’s name on the outside and addressed
as follows:

PACIFIC AMPHITHEATRE PRODUCTION SERVICES
RFP NUMBER: PS-12-18
32nd District Agricultural Association
OC Fair & Event Center
Administration Building
88 Fair Drive
Costa Mesa, California 92626

Proposals must be submitted to the District’s Administration Office no later than Tuesday, February 20, 2018 at 11 a.m. The District’s Administration Office is open Monday through Friday, from 8:00 a.m. – 5:00 p.m., and is closed on holidays. Pursuant to the law, no proposals shall be considered which have not been received at the place, and prior to the closing time, stated in this RFP.




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pdf file
RFI - Pac Amp Audio Equipment and Services Final.pdf   183 KB   1 version
Uploaded - 03-02-2018
 
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pdf file
RFP - Pac Amp Production Services PS-12-18 Final Released.pdf   2.60 MB   1 version
Uploaded - 02-05-2018
 
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